Information Systems Assistant, Asset Support

Information Systems Assistant (Asset Support)

Host entity: MONUSCO

Advertisement end date: 2026-11-12T00:00:00

General

Description of assignment title: Information Systems Assistant (Asset Support)

Assignment country: Democratic Republic of the Congo

Work location: On UN premises

Expected start date: 2026-12-01T00:00:00

Expected end date: 2027-06-30T00:00:00

Duration: 211 days (with possibility of extension)

Sustainable Development Goal: 16. Peace, justice and strong institutions

Modality: Onsite

Type: International

Volunteer category: International Specialist Premise Fulltime LongTerm

Work schedule: -

For how many hours per week will the volunteer be required?: -

Number of Assignments: 1

Details

Mission and objectives

MONUSCO/MONUC was established in 1999 under the auspices of the UN Department of Peacekeeping Operations (DPKO). SCR 2277 (2016) requests MONUSCO to support efforts of the Government of DRC towards the protection of civilians, through a comprehensive approach involving all components of MONUSCO, including through reduction of the threat posed by Congolese and foreign armed groups and of violence against civilians, including sexual and gender-based violence and violence against children to a level that can be effectively managed by the Congolese justice and security institutions; and to support Stabilization through the establishment of functional, professional, and accountable state institutions, including security and judicial institutions. The project aims at a better understanding of the most serious violations of human rights law and international humanitarian law in DRC and supports the leadership of the Mission through informed policy and decision making on future vetting of security forces through risk assessment and mitigation, joint planning for MONUSCO operations, as well as advocacy efforts.

Context

MONUSCO/MONUC was established in 1999 under the auspices of the UN Department of Peacekeeping Operations (DPKO).

Task type

Task description

Within the delegated authority and under the direct supervision of the Chief Asset, Project and Planning Unit or designated authority, the UN Volunteer will undertake the following duties:

Asset Management Support

• Support asset lifecycle management activities, including receipt, registration, assignment, transfer, verification, and disposal of assets.
• Assist in maintaining accurate asset records in Umoja and other inventory management systems.
• Monitor asset movements and support stock transfers between warehouses and operational locations.
• Participate in periodic inventory counts and asset verification exercises.
• Support implementation of asset management procedures and compliance requirements.

Inventory and Property Management

• Assist in demand planning, stock monitoring, and inventory analysis.
• Support reviews of stock levels and provide recommendations to improve inventory accuracy and availability.
• Maintain inventory databases and ensure the quality and integrity of recorded information.
• Assist in tracking equipment assignments, transfers, and write-offs.

Reporting and Data Analysis

• Collect, validate, and analyze asset management data from multiple sources.
• Develop routine reports, dashboards, and statistical summaries using Microsoft Excel, Power BI, and Umoja data.
• Support preparation of monthly, quarterly, and annual asset management reports.
• Assist in monitoring asset management performance indicators and identifying trends requiring management attention.

Acquisition and Planning Support

• Assist with acquisition planning activities and support the analysis of operational requirements.
• Contribute to forecasting exercises related to asset requirements and stock replenishment.
• Support preparation of asset distribution plans and related documentation.
• Assist in tracking delivery and distribution of acquired assets.

Asset Disposal and IPSAS Compliance

• Support preparation and implementation of asset disposal activities.
• Assist with the collection and verification of documentation required for disposal processes.
• Support monitoring of impairment, upgrades, and other asset lifecycle events impacting asset records.
• Assist in ensuring compliance with IPSAS-related asset management requirements.

Knowledge Management and Process Improvement

• Maintain accurate records, reports, and supporting documentation.
• Support process reviews aimed at improving efficiency and data quality.
• Develop simple guidance materials and procedures related to asset management processes.
• Contribute to the promotion of best practices in data management and reporting.

Other Duties

• Provide administrative and analytical support to the Asset, Project and Planning Unit.
• Participate in meetings, workshops, and working groups related to asset and inventory management.
• Perform other related duties as assigned by the supervisor.

Eligibility criteria

Age: 18 - 80

Required experience: 36 months

Nationality: Candidate must be a national of a country other than the country of assignment.

Duration limit: Maximum years of service as an international UN Volunteer is 4 years.

Assignment requirements

Relevant experience: 5 months

Languages: English, Level: Fluent, Required; French, Level: Working knowledge, Desirable

Required education level: Bachelor's degree Business administration, Logistics Management, Supply Chain Management, Information Systems, Accounting, Engineering, Data Analytics, or a related field,

Area(s) of expertise: Administration, Information technology and telecommunications, Communication, advocacy, public information

Driving license: Light Vehicle (LV)

Competencies and values

• Integrity and professionalism: demonstrated expertise in area of specialty and ability to apply good judgment; high degree of autonomy, personal initiative and ability to take ownership; willingness to accept wide responsibilities and ability to work independently under established procedures in a politically sensitive environment, while exercising discretion, impartiality and neutrality; ability to manage information objectively, accurately and confidentially; responsive and client-oriented;
• Accountability: mature and responsible; ability to operate in compliance with organizational rules and regulations;
• Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment;
• Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities;
• Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and harmonious working;
• relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender;
• Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; ability to maintain composure and remain helpful towards the staff, but objective, without showing personal interest; capacity to transfer information and knowledge to a wide range of different target groups;
• Flexibility, adaptability, and ability and willingness to operate independently in austere, remote and potentially hazardous environments for protracted periods, involving physical hardship and little comfort, and including possible extensive travel within the area of operations; willingness to transfer to other duty stations within area of operations as may be necessary; and
• Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards the UN core values.

Skills and experience

Experience

• Demonstrated experience in inventory management, logistics, asset management, property management, business analysis, or related fields.
• Experience with ERP systems, preferably Umoja/SAP, is desirable.
• Experience using Microsoft Excel for data analysis is required.
• Experience with Power BI data visualization and reporting is desirable.
• Experience with FRIM implementation or coordination is desirable.

Required Skills

• Asset and inventory management
• Data analysis and reporting
• Power BI dashboard development
• Database management
• Microsoft Excel (advanced)
• Attention to detail
• Planning and organizing
• Teamwork and client orientation

Desirable Certifications

• Business Relationship Management (BRM) Foundation Certification.
• PRINCE2 Foundation Certification.

Living conditions and remarks

The Democratic Republic of Congo is the second largest country in Africa, and as a result is quite diverse.

Living conditions therefore vary between MONUSCO duty stations, with all usual amenities present in the capital Kinshasa, but only very basic conditions in remote duty stations in the provinces, where, for instance, there may be no guarantee of public power supply nor running water. The ability to live and work in difficult and harsh conditions of developing countries is essential.

Accommodation is very expensive in both Kinshasa and Lubumbashi. Supermarkets exist in the large towns (e.g. Bukavu, Kisangani), but consumer items are generally very expensive (as everything is imported). For food, local markets offer a much cheaper alternative.

All MONUSCO duty stations are considered non-family duty stations, except for Kinshasa, Lubumbashi and Entebbe which are now considered family duty stations, and most are currently under UN Security Phase III (“relocation phase”: internationally-recruited staff are temporarily concentrated or relocated to specified sites/locations). In addition to insecurity related to the relatively volatile political situation as well as various conflict situations, certain places are subject to increasing street and residential crime, including in Kinshasa and Goma.

Some degree of medical service is provided in all MONUSCO duty stations. Certain vaccinations are mandatory for MONUSCO personnel to enter the DRC, while others are compulsory for all other incoming persons. It is possible for incoming MONUSCO personnel, including UN Volunteers, to be asked to provide proof of some or all vaccinations, though this is unlikely. All UN Volunteers must ensure that they are up-to-date with all appropriate vaccinations, which should be clearly and properly endorsed in the International Certificate of Vaccination (“carte jaune”). Malaria is present virtually throughout the DRC, and it is therefore recommended to take prophylaxis.

The unit of currency is the Congolese Franc. The US dollar is the other preferred currency. It may be impossible to exchange traveller’s checks away from the capital city. Credit cards are usually accepted in major hotels only in Kinshasa. In larger towns and cities (e.g. Kinshasa, Goma, Bukavu, Kisangani), UN Volunteers are recommended to open US Dollar bank accounts, while in other places, banks may be absent (including ATMs) and VLA payments will be processed in cash. UN Volunteers have the possibility to send part of their allowances to a bank account abroad.

In addition to French, there are four major spoken languages in DRC, namely Lingala, Kikongo, Tshiluba and Swahili.