Administration and Operations Associate

Administration and Operations Associate

Host entity: UNOCHA

Advertisement end date: 2026-11-03T00:00:00

General

Description of assignment title: Administration and Operations Associate

Assignment country: Fiji

Duty stations: Suva

Work location: On UN premises

Expected start date: 2026-12-15T00:00:00

Expected end date: 2027-06-15T00:00:00

Duration: 182 days

Sustainable Development Goal: 16. Peace, justice and strong institutions

Modality: Onsite

Type: International

Volunteer category: International Associate Premise Fulltime LongTerm

Work schedule: -

For how many hours per week will the volunteer be required?: -

Number of Assignments: 1

Details

Mission and objectives

About OCHA Pacific

The Pacific is one of the most disaster-prone regions in the world. Small, vulnerable island states are isolated by vast expanses of ocean. They experience frequent and intense disasters with disproportionately high economic, social and environmental consequences.

In 1999, OCHA established an office for the Pacific (OP) to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors.

Emergency Preparedness & Response

The first responders in any emergency are disaster-affected people and their governments. OCHA’s key objective is to support national efforts to protect the lives, livelihoods and dignity of people in need. International assistance can only be mobilized when a request is made by the affected government.

OCHA maintains a surge support capacity that allows the international humanitarian system to establish quick links with affected countries. It does this through the response capacity of its staff in the Pacific, the UN Disaster Assessment and Coordination (UNDAC) system, OCHA global staff, standby partners, and through the coordination of Pacific Humanitarian Team clusters and member organizations. This flexible approach allows OCHA to find different and appropriate solutions for assistance requests across the Pacific.

OCHA OP personnel can provide support in information management, reporting, mapping, media and communications, assessments, humanitarian financing and inter-cluster coordination. OCHA can deploy UNDAC teams at short notice to assist in the coordination of incoming international relief at the earliest stages of an emergency.

Context

OCHA Pacific requires efficient administrative and operational support to enable humanitarian preparedness, coordination, missions and emergency response across the region. The six-month assignment will focus on practical office systems, travel and mission support, procurement-process documentation, inventory and event logistics. It is designed as a supervised learning role and will not carry delegated financial or procurement authority.

Task type

Task description

Under the direct supervision of an international OCHA staff member based in Suva, the Administration and Operations Associate will undertake the following tasks:

• Support day-to-day administrative processes, records management and office trackers.
• Assist with travel and mission arrangements and related supporting documentation and follow-up.
• Support procurement-process documentation, vendor files, quotation records and action tracking under staff supervision.
• Assist with expenditure and budget-monitoring trackers and organization of supporting documents.
• Support office inventory supplies and asset records and contribute to physical verification exercises.
• Assist with logistics for meetings, workshops, trainings and official visits.
• Contribute to updating practical administrative templates, checklists and handover files.

Eligibility criteria

Age: 18 - 80

Required experience: 1 month

Nationality: Candidate must be a national of a country other than the country of assignment.

Duration limit: Maximum years of service as an international UN Volunteer is 4 years.

Assignment requirements

Relevant experience: No experience required

Languages: English, Level: Fluent, Required

Required education level: Bachelor's degree Business Administration; Management; Economics; Finance; Law; or related fields

Area(s) of expertise: Administration, Emergency preparedness, crisis response

Driving license: -

Competencies and values

• Accountability
• Adaptability and Flexibility
• Commitment and Motivation
• Commitment to Continuous Learning
• Communication
• Integrity
• Knowledge Sharing
• Planning and Organizing
• Professionalism
• Respect for Diversity
• Self-Management
• Technological Awareness
• Working in Teams

Skills and experience

Demonstrated interest and/or experience (up to two years) in:

• Administration, business management, finance, procurement, logistics or office operations
• Records management, event logistics, organizational support or related academic/project work
• Previous experience as a volunteer and/or experience of another culture, (i.e. studies, volunteer work, internship) would be highly regarded.
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office, particularly Excel and Word
• Ability to work systematically, meet deadlines and maintain accurate records

Living conditions and remarks

The UN Volunteer will work in the OCHA Office of the Pacific Islands based on Level 2, Kaunikula House, Flagstaff, Suva. Fiji is a middle-income country with adequate basic services, and Suva is the capital and main administrative and commercial centre. Fiji is generally a safe and welcoming country; however, normal security precautions should be observed, including awareness of petty crime and residential security. Accommodation, shops, health services, banking and local transport are available in Suva. The local currency is the Fijian Dollar (FJD).

Additional eligibility criteria

As this assignment is funded by CYVA, specific eligibility criteria apply. Candidates must be Chinese nationals affiliated with a university participating in CYVA’s programme.